Birthday Party Booking Software for Small Businesses
Stop Managing Birthday Party Bookings in Spreadsheets
Accept deposits online, track balances automatically, and let parents book parties directly from your website — all for $69/month.
No Credit Card Required
Still Booking Birthday Parties Manually?
- Texting back and forth to confirm dates
- Sending invoices manually
- Accepting Zelle or Venmo deposits
- Tracking balances in spreadsheets
- Chasing final payments before party day
- Forgetting add-ons or customizations
There’s an easier way.
Party Booking Software That Handles the Messy Parts
You can keep doing what works — this just replaces the messy parts.
- ✓ Online party booking — parents book directly from your ProgramChamp listing page (link from your website)
- ✓ Collect deposits automatically at booking
- ✓ Automatic balance tracking — record Zelle, Venmo, cash, or check so your books stay accurate
- ✓ Custom add-ons (extra child, extra time, etc.)
- ✓ Waivers and e-signatures — attach a waiver or agreement; parents sign online and you get a signed PDF for your records
- ✓ Two-way messaging with parents (no more lost texts or long email threads)
- ✓ Send reminders and notifications to parents (e.g. payment due, party details)
- ✓ Admin dashboard to view all upcoming parties
- ✓ Staff logins (up to 3 included)
- ✓ Manual booking option (you can enter bookings yourself)
- ✓ Custom cancellation policy display
- ✓ Digital invoices + parent login portal
Built for Mobile & Kids Party Businesses
This isn’t just for dance studios. It works beautifully for mobile party businesses—the ones who show up at the customer’s home or venue.
-
In-home parties
Book parties at the family’s address. The system keeps addresses, times, and details in one place so you’re not digging through texts.
-
Parking & setup notes
Capture parking instructions, gate codes, or setup-time needs in the booking so your team has everything before they arrive.
-
Extra guest charges
Charge per extra child or for add-ons (more time, extra activities) so pricing stays clear and you get paid for what you deliver.
-
Non-refundable deposits
Set deposits at booking; they’re collected online and your cancellation policy can be shown right on the form.
-
Waivers and e-signatures
Attach a liability waiver or party agreement to your booking. Parents sign electronically; you get a signed PDF for your records and can email a copy to the family.
-
Alternative date rescheduling
When a family needs to move their party, you can reschedule and keep the booking (and balance) in one place instead of redoing everything manually.
Simple Pricing for Party Booking Software
Starter Plan
- Unlimited party bookings
- Online deposits
- Balance tracking
- 3 staff logins included
- Parent login portal
- Automated confirmations
- No contracts
- Cancel anytime
Free trial available. Setup takes less than 30 minutes.
Switching Is Easier Than You Think
- No data migration required
- Use it just for new bookings
- Keep your current website
- Embed booking link in minutes
- No long-term contract
- You control everything
How to Run Your Party Bookings Without the Spreadsheet Chaos
A practical guide for mobile party businesses and kids entertainment companies
If you run a princess party company, a mobile spa or art party business, or any small outfit that does birthday parties, you’ve probably outgrown the “text and Venmo” stage. Most party business owners start by taking dates over the phone, sending a deposit link, and hoping they remember to follow up for the balance—until double-booked weekends and “how much do they still owe?” at 9 p.m. the night before the party.
Frequently Asked Questions
Explore more