Take registrations and payments online, run birthday parties, sign waivers, and message parents in one place. Spend less time on admin and more time teaching.
No credit card required. Cancel anytime.
Starting at $69/mo · no per-student fees · See pricing
These screencasts follow sample music school and gymnastics workflows: recurring lesson setup, parent registration and tuition, and gymnastics skill tracking from the class roster.
Class registration, party booking, payments, and parent messaging in one place, not a spreadsheet, a separate party app, and an inbox full of follow-ups.
Invite staff, keep access secure, and see a clear audit trail of changes so you’re not guessing what happened.
Create sessions, set capacity limits, and keep rosters organized, then let families register and pay online... or, per session, collect enrollment requests and approve before checkout. Invoices/receipts are automatic, with discounts and support for manual/offline payments when needed.
Fill open spots from a waitlist and track attendance so instructors know who’s expected.
Build your own levels, skills, or belts and let staff mark each student's progress from the roster. ProgramChamp™ flags who's ready to move up, and families see progress in the parent portal, with printable progress reports for evaluations.
Keep all communication tied to each student. Two-way messaging between staff and parents lives in ProgramChamp™, so nothing important gets buried in random inboxes.
Run parties your way: instant online booking for simple packages, inquiry-first for consult-heavy events, or both on different party types in the same organization. Staff track inquiries, convert them to booked parties, and collect deposits or balances in the same system as your registrations.
The hardest part of changing software isn’t learning a new screen. It’s moving years of families and enrollments without running two systems forever. ProgramChamp™ imports your program’s data from your existing Jackrabbit, iClassPro, Jumbula, or Class Juggler export, so you start with your people already in place, not a blank screen.
Guardians, participants, and siblings import into the right household accounts, so parents aren’t recreated from scratch and your rosters look familiar on day one.
Bring current enrollments and multiple years of class history across, along with medical and emergency notes, so you and your parents keep the record you’ve built.
When your old system can export roll-call or attendance reports, we import that history too, matched to the families and classes you bring over. It never affects live billing or capacity.
Import installment and autopay schedules as inert placeholders so staff see who owes what. Families add payment methods fresh in ProgramChamp™. We cannot move saved cards from Jackrabbit, iClassPro, or similar systems. Cutover tooling helps you avoid charging twice.
Send us your standard roster, enrollment, attendance, and billing exports and we’ll run the migration and walk you through setup. No logins to your old system required.
Before families pay online, your organization connects Stripe. ProgramChamp does not process cards or bank debits on your behalf.
To accept online credit/debit card payments or US bank payments (ACH), connect a Stripe account (Stripe Connect). Funds settle to your connected account; Stripe bills processing fees there, not on your ProgramChamp subscription.
Credit/debit cards
ACH Direct Debit
If a family pays the same amount, Stripe’s approximate processing fee and what you receive after the fee:
| Charge amount | Credit/debit cards | ACH Direct Debit | ||
|---|---|---|---|---|
| Family pays | Stripe fee | You receive | Stripe fee | You receive |
| $100.00 | $3.20 | $96.80 | $0.80 | $99.20 |
| $500.00 | $14.80 | $485.20 | $4.00 | $496.00 |
| $1,000.00 | $29.30 | $970.70 | $5.00 ($5.00 cap) | $995.00 |
Approximate fees per successful payment using 2.9% + $0.30 for cards and 0.8% for ACH Direct Debit ($5.00 cap per transaction). Actual Stripe invoices may vary slightly. ProgramChamp does not add processing fees on top of Stripe.
Credit/debit cards are typically 2.9% + $0.30 per successful charge. ACH Direct Debit is 0.8% per successful payment with a $5.00 cap per transaction. Bank payments take a few business days to clear.
Optional ACH tuition incentives let you offer a percent or fixed discount at checkout when families pay by US bank account (configure in Payment settings; card payments keep the standard amount). You can still record cash, check, Zelle, and Venmo in ProgramChamp without Stripe. See pricing for more detail, or Stripe card pricing and Stripe US bank debits.
Complete the form below to get access to a free 30-day trial of ProgramChamp™.
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