Kids class registration software for studios that run classes and birthday parties
See ProgramChamp class registration in action
Watch a parent register and pay for a class online, from sign-up to confirmation email, and see the order land in your admin dashboard.
- A parent finds a class and registers online
- They check out and pay securely
- They get an automatic confirmation email
- The order shows up in your admin dashboard
ProgramChamp combines class registration and birthday party operations in one place: optional family self-serve checkout or staff-reviewed party inquiries and class enrollment requests when you want a human yes first... plus payments, waivers and e-signatures, parent messaging, and a parent portal.
Run a party business? Birthday party booking software for kids businesses
What goes wrong with manual registrations (and what to do instead)
Less admin, fewer payment chase emails, more time to teach.
- Save hours each week without spreadsheets, manual rosters, or copy/paste.
- Get paid online with a consistent process and automatic receipts and invoices.
- Fill spots faster with a clean registration flow and waitlists.
- Reduce admin overload: families self-serve in the portal instead of emailing.
- Keep all communication tied to each student with built-in parent messaging so nothing gets lost in inboxes.
Class registration software features your team will actually use
Set up classes, sessions, and camps; collect registrations and payments; and run birthday parties your way... staff-led from inquiries or customer self-serve when you publish a listing, without a complicated system.
Staff access (as you grow)
Invite staff, keep access secure, and see a clear audit trail of changes so you’re not guessing what happened.
Scheduling, Registration & Payments
Create sessions, set capacity limits, and keep rosters organized, then let families register and pay online... or, per session, collect enrollment requests and approve before checkout. Invoices/receipts are automatic, with discounts and support for manual/offline payments when needed.
Waitlists & Attendance
Fill open spots from a waitlist and track attendance so instructors know who’s expected.
Reporting & Analytics
See enrollment, revenue, and outstanding balances at a glance so you can make decisions quickly.
Built-in Parent Messaging
Keep all communication tied to each student. Two-way messaging between staff and parents lives in ProgramChamp, so nothing important gets buried in random inboxes.
Email Templates & Updates
Send clear updates with consistent templates so families stay informed without extra back-and-forth.
Birthday Party Booking Software
Run parties your way: instant online booking for simple packages, inquiry-first for consult-heavy events, or both on different party types in the same organization. Staff track inquiries, convert them to booked parties, and collect deposits or balances in the same system as your registrations.
Calendar Views (Month / Week / Day)
See registrations and parties on a clean calendar; switch month/week/day to spot conflicts and stay staffed.
Who It's For
For local kids activity programs that want a calmer day-to-day: less admin work, fewer payment follow-ups, and a cleaner registration process. Great for art studios, dance studios, camps, play centers, enrichment programs, and museums.
Common results: fewer spreadsheet fixes, fewer “can you resend the receipt?” emails, and fewer end-of-day surprises.
- For art studios that want less admin work
- For dance studios that want simpler registration
- For gymnastics centers that want clearer rosters
- For martial arts schools that want consistent payments
- For kids enrichment programs that want less back-and-forth
- For museums that run classes and camps
- For play centers that offer birthday parties
- For summer camps that want smoother sign-ups
Who It's NOT For
ProgramChamp may not be the right fit if:
- You need enterprise-level customization or white-label solutions
- You run a massive franchise or multi-country operation
- You want heavy marketing automation or CRM tools
Ready to try ProgramChamp?
Start a free 30-day trial (no credit card) or review pricing to find the right plan for your team. Use the signup form below, the trial and demo buttons at the top of this page, or view pricing.
More tools studios actually use
Clean, intuitive, and fast to learn so your staff can use it without a long training project.
Branded Registration Pages
Launch professional-looking registration pages quickly so families finish sign-up without extra help.
Parent Portal
Give families a simple place to see registrations, payments, invoices, and updates so you get fewer emails.
Manual Payments & Refunds
Record cash/check payments and handle refunds cleanly when exceptions happen.
Trials → Paid Conversions
Track trial registrations and see what converts to paid.
Discounts & Fee Options
Create discounts and choose how to handle payment processing fees.
Saved Views, Exports & Printing
Save filters and export or print what you need (registrations, attendance, orders).
Pricing
Starting at $69/month
Transparent, predictable pricing: no hidden fees, no per-registration charges. Plans scale by organization size. Cancel or change your plan any time. Your programs, registrations, and history will be there when you come back.
Pricing is based on staff logins (staff seats), not registrations.
How It Works
Create Programs and Sessions
Set up your classes, schedules, and pricing quickly. Get started in minutes, not weeks.
Parents Register and Pay Online
Families complete registration and payment online.
You Get Paid and Manage Everything
Keep rosters, payments, attendance, and updates in one place.
Registration software by program type
ProgramChamp is online registration and booking software for kids activity businesses. Explore focused guides for your niche. Each page explains enrollment, payments, and parent workflows without generic SaaS jargon.
- Kids class registration software
- Gymnastics gym registration software
- Art class registration software
- Indoor playground software
- Birthday party booking software
- Music school software
- Dance studio software
- Summer camp registration software
- Martial arts studio software
- Gymnastics registration software comparison
- Indoor play registration comparison
- Jumbula alternative
Comparing vendors? Read Jumbula alternative, gymnastics gym registration software comparison, or browse articles & guides.
Questions from studio owners
- What is kids class registration software?
- It is an all-in-one tool so families can enroll and pay online while your staff manage schedules, rosters, payments, and parent messages instead of spreadsheets and inbox chaos.
- How do I manage kids class registrations without living in spreadsheets?
- Put registration, payments, waivers, and messaging in one system. When parents self-serve in a portal, you spend less time on data entry and “did you get my payment?” follow-ups.
- Can one system handle classes and birthday parties?
- Yes. ProgramChamp includes birthday party booking alongside class registration; internal-first or online when you want it, so you are not juggling a separate party-only app for most studios.
- Can we turn off public online party booking and collect inquiries first?
- Yes. Set each party package to instant online booking, inquiry-first only, or both so consult-heavy packages stay request-first while simpler packages can still self-serve. Inquiries land in a staff inbox where you assign follow-up, edit details, hold a time if needed, and convert to a booked party; then send a secure payment link for the balance when Stripe Connect is connected.
- Can families request class enrollment instead of checking out instantly?
- Yes, per program session. Default is instant online enrollment; you can switch a session to request enrollment or approval required so families submit an application, staff review and update it, convert to a registration when you are ready, and request payment after approval. Sessions you do not need in the workflow stay on instant checkout or can stay off public registration entirely.
- Is ProgramChamp a Jackrabbit or Sawyer alternative?
- Many teams compare us when they want a simpler day-to-day workflow. Start with the articles & guides, or read ProgramChamp vs Jackrabbit Class and ProgramChamp vs Sawyer.
Get a Free 30-Day Trial
Complete the form below to get access to a free 30-day trial of ProgramChamp.
No credit card needed.