Stop juggling spreadsheets and manual payments—run registration for kids programs and birthday party booking in one place.
Replace spreadsheets, scattered forms, and payment chasing with one system: registration, online payments, waivers and e-signatures, and parent messaging—plus birthday party booking when you offer it.
Run a party business? Birthday party booking software for small businesses
The outcomes studio owners care about
Less admin. More time to teach.
- Save hours each week—no spreadsheets, manual rosters, or copy/paste.
- Get paid online with a consistent process—automatic receipts and invoices.
- Fill spots faster with a clean registration flow and waitlists.
- Reduce admin overload—families self-serve in the portal instead of emailing.
- Keep all communication tied to each student—built-in parent messaging so nothing gets lost in inboxes.
Features at a Glance
Set up classes, sessions, and camps, collect online registrations and payments, and offer online birthday party booking—without a complicated system.
Staff access (as you grow)
Invite staff, keep access secure, and see a clear audit trail of changes—so you’re not guessing what happened.
Scheduling, Registration & Payments
Create sessions, set capacity limits, and keep rosters organized—then let families register and pay online. Invoices/receipts are automatic, with discounts and support for manual/offline payments when needed.
Waitlists & Attendance
Fill open spots from a waitlist and track attendance—so instructors know who’s expected.
Reporting & Analytics
See enrollment, revenue, and outstanding balances at a glance—so you can make decisions quickly.
Built-in Parent Messaging
Keep all communication tied to each student. Two-way messaging between staff and parents lives in ProgramChamp—no more lost emails or digging through threads.
Email Templates & Updates
Send clear updates with consistent templates so families stay informed without extra back-and-forth.
Birthday Party Booking Software
Let parents book parties online (if you offer them): pick a package, choose a time, and pay a deposit or full amount. You manage details and payments in the same system as your registrations.
Calendar Views (Month / Week / Day)
See registrations and parties on a clean calendar—switch month/week/day to spot conflicts and stay staffed.
Who It's For
For local kids activity programs that want a calmer day-to-day: less admin work, fewer payment follow-ups, and a cleaner registration process. Great for art studios, dance studios, camps, play centers, enrichment programs, and museums.
Common results: fewer spreadsheet fixes, fewer “can you resend the receipt?” emails, and fewer end-of-day surprises.
- For art studios that want less admin work
- For dance studios that want simpler registration
- For gymnastics centers that want clearer rosters
- For martial arts schools that want consistent payments
- For kids enrichment programs that want less back-and-forth
- For museums that run classes and camps
- For play centers that offer birthday parties
- For summer camps that want smoother sign-ups
Who It's NOT For
ProgramChamp may not be the right fit if:
- You need enterprise-level customization or white-label solutions
- You run a massive franchise or multi-country operation
- You want heavy marketing automation or CRM tools
Ready to try ProgramChamp?
Start a free 7-day trial (no credit card) or review pricing to find the right plan for your team.
More tools studios actually use
Clean, intuitive, and fast to learn—so your staff can use it without a long training project.
Branded Registration Pages
Launch professional-looking registration pages quickly—so families finish sign-up without extra help.
Parent Portal
Give families a simple place to see registrations, payments, invoices, and updates—so you get fewer emails.
Manual Payments & Refunds
Record cash/check payments and handle refunds cleanly when exceptions happen.
Trials → Paid Conversions
Track trial registrations and see what converts to paid.
Discounts & Fee Options
Create discounts and choose how to handle payment processing fees.
Saved Views, Exports & Printing
Save filters and export or print what you need (registrations, attendance, orders).
Pricing
Starting at $69/month
Transparent, predictable pricing—no hidden fees, no per-registration charges. Plans scale by organization size. Cancel or change your plan any time—your programs, registrations, and history will be there when you come back.
Pricing is based on staff logins (staff seats), not registrations.
Free 7-Day TrialHow It Works
Create Programs and Sessions
Set up your classes, schedules, and pricing quickly—get started in minutes, not weeks.
Parents Register and Pay Online
Families complete registration and payment online.
You Get Paid and Manage Everything
Keep rosters, payments, attendance, and updates in one place.
Ready to Get Started?
Simple setup. No contracts. Cancel anytime. Spend more time teaching and less time on admin.
Start Saving Hours TodayNo credit card required
Get a Free 7-Day Trial
Complete the form below to get access to a free 7-day trial of ProgramChamp.
No credit card needed.