Set weekly lessons once. Parents register and pay online. Stop re-entering the same slots every month and chasing tuition in a separate app — music school scheduling software built for how your studio already runs.
$69/month · pricing by staff logins, not enrollment · cancel anytime
These screencasts follow a sample music school through admin lesson setup, parent registration and tuition, and piano grade tracking.
There's a better way. ProgramChamp™ works the way your school already runs.
Music school software for recurring lessons, billing, and studio parties
ProgramChamp™ is built for small-to-mid-sized music schools and lesson-based programs that want one system instead of juggling spreadsheets, calendars, and payment apps.
Many music schools run kids’ parties — jam sessions, singalongs, or room rentals. ProgramChamp™ handles weekly lesson registration and party booking in one place: families book online, you collect deposits, and party times sit on the same calendar as your teaching schedule — no second app for most teams.
Read more: birthday party booking software for kids’ activity businesses
This isn't generic software. Music school management software should handle scheduling, billing, attendance, communication, and reporting in one place, out of the box.
The hardest part of changing software isn’t learning a new screen. It’s moving years of families and enrollments without running two systems forever. ProgramChamp™ imports your school’s data from your existing Jackrabbit, iClassPro, Jumbula, or Class Juggler export, so you start with your people already in place, not a blank screen.
Guardians, participants, and siblings import into the right household accounts, so parents aren’t recreated from scratch and your rosters look familiar on day one.
Bring current enrollments and multiple years of class history across, along with medical and emergency notes, so you and your parents keep the record you’ve built.
When your old system can export roll-call or attendance reports, we import that history too — matched to the families and classes you bring over. It never affects live billing or capacity.
Import installment and autopay schedules as inert placeholders so staff see who owes what. Families add payment methods fresh in ProgramChamp™ — We cannot move saved cards from Jackrabbit, iClassPro, or similar systems. Cutover tooling helps you avoid charging twice.
Send us your standard roster, enrollment, attendance, and billing exports and we’ll run the migration and walk you through setup. No logins to your old system required.
ProgramChamp does not process credit cards or bank debits on your behalf. To accept online credit/debit card payments or US bank payments (ACH), you connect a Stripe account (Stripe Connect). Funds settle to your connected account; Stripe bills processing fees there, not on your ProgramChamp subscription.
Credit/debit cards
ACH Direct Debit
If a family pays the same amount, Stripe’s approximate processing fee and what you receive after the fee:
| Charge amount | Credit/debit cards | ACH Direct Debit | ||
|---|---|---|---|---|
| Family pays | Stripe fee | You receive | Stripe fee | You receive |
| $100.00 | $3.20 | $96.80 | $0.80 | $99.20 |
| $500.00 | $14.80 | $485.20 | $4.00 | $496.00 |
| $1,000.00 | $29.30 | $970.70 | $5.00 ($5.00 cap) | $995.00 |
Approximate fees per successful payment using 2.9% + $0.30 for cards and 0.8% for ACH Direct Debit ($5.00 cap per transaction). Actual Stripe invoices may vary slightly. ProgramChamp does not add processing fees on top of Stripe.
Credit/debit cards are typically 2.9% + $0.30 per successful charge. ACH Direct Debit is 0.8% per successful payment with a $5.00 cap per transaction. Bank payments take a few business days to clear.
Optional ACH tuition incentives let you offer a percent or fixed discount at checkout when families pay by US bank account (configure in Payment settings; card payments keep the standard amount). You can still record cash, check, Zelle, and Venmo in ProgramChamp without Stripe.