Gymnastics gym registration software
for rec, teams, camps & parties
ProgramChamp™ is gymnastics gym registration software and gymnastics class software for rec classes, team tracks, clinics, and camps, with level-based sessions, waitlists, online registration, payments, waivers, and parent accounts in one system. It even handles optional gym birthday party booking, so you don’t need a second tool.
- Rec, team & camps
- Level-based classes & waitlists
- Gymnastics progressions
- Parent accounts for siblings
- Optional gym party booking
$69/month · cancel anytime · no per-student fees
Gym dashboard in one place
See ProgramChamp in a gymnastics demo gym
Dashboard, registrations, and party packages from the Tip-Top Gymnastics demo.
Sound familiar?
- Recreational classes, team tracks, tumbling or ninja add-ons, and summer camps all need different rosters, and keeping them straight is exhausting
- Generic booking apps were not built for session-based gymnastics classes, waitlists, or skill-level placement
- Too many tools for registration, payments, liability waivers, and parent messages
- Coordinating instructors, open gym or drop-in blocks, and floor time across programs is a constant shuffle
There's a better way. ProgramChamp™ works the way your gym already runs.
Gymnastics gym registration software for rec, team, camps, and parties
Who This Gymnastics Studio Software Is For
ProgramChamp™ is built for gymnastics centers and youth gyms that run preschool gymnastics, recreational classes, competitive or pre-team tracks, tumbling, ninja or trampoline add-ons, and seasonal camps, and want one gymnastics registration software stack instead of spreadsheets, paper forms, and payment apps.
- Owner-operated gyms that need online gymnastics registration and billing without enterprise complexity
- Multi-coach gyms with ongoing classes plus seasonal camps, clinics, or school-break camps
- Gyms tired of generic schedulers that do not match how gymnastics programs and levels are structured
- Gyms that host birthday parties or gym rentals and want bookings, payments, and the calendar in the same place as classes and camps
Host birthday parties or gym rentals at your facility?
Many gymnastics centers offer gym birthday parties, obstacle or ninja-style parties, or private gym time. If that is part of your business, you should not need a second app just for party bookings.
ProgramChamp™ handles class and camp registration alongside birthday and party-style booking: parents can book online, you can collect deposits or full payment, and party events sit alongside your teaching schedule so staff are not chasing spreadsheets or a separate calendar.
You can also start internal-first: use a shareable party inquiry (embeddable) for leads, set each party package to inquiry-first, instant booking, or both, and convert inquiries to booked parties from the staff inbox. For private events with a custom window and quote, staff use Custom time and quote on Manual party, then send a payment request. Turn on public online checkout when Stripe Connect and published packages are ready.
Classes and camps stay the core. This is simply there for gyms that already (or want to) run parties without doubling admin work.
After a gym birthday party, the booking parent can leave a rating and optional comment in the parent portal. You can turn that on per party package. Details: post-party feedback on the birthday party booking guide.
Read more: birthday party booking software for kids' activity businesses
Everything your gymnastics class management software should handle
Unlike generic tools, this gymnastics class management software is designed around recurring classes, levels, camps, and real gym workflows, out of the box.
Class & Camp Scheduling
- Recurring weekly classes: set once and they run on the schedule you define
- Summer camps, mini-sessions, and clinics as their own programs
- Attendance tracking and staff-managed enrollment when families need a makeup or class change
Students & Families
- Parent accounts with multiple children
- Centralized family information for waivers and communication
- Built for how parents enroll siblings across levels and return each season
Rosters & Attendance
- Class and camp rosters at a glance
- Attendance tracking
- Visibility per coach or session
Still on paper roll sheets? Track gymnastics class attendance without double entry
Gymnastics progressions
- Build your own levels and skills, or load optional editable starter templates for rec tumbling or event-based outlines
- Coaches mark each gymnast not started, working on it, or mastered right from the roster
- ProgramChamp flags who is ready to move up a level and shows families their progress
Payments & Registration
- Online registration and payments for classes and camps
- Monthly tuition, yearly fees, and camp charges on one enrollment. Parents see each fee as a separate line at checkout
- Credit/debit cards and optional US bank (ACH) via Stripe Connect — 0.8% ACH Direct Debit, $5.00 cap per transaction
- Optional ACH tuition discount at checkout (percent or fixed; bank account only)
- Set different fee amounts by program level and by session (for example, fall classes vs summer camp). See our guide to session billing for gymnastics rec programs
- Less manual chasing of checks and payment status
What credit card fees actually cost a gymnastics gym (and why owners nudge families toward ACH)
Communication
- Message parents about schedule changes or gym closures
- Send updates to a class or camp group
- Notifications and reminders
Everything in One Place
No more juggling calendars, spreadsheets, and payment apps. One system for your whole gym.
How It Works
Already on Jackrabbit, iClassPro, Jumbula, or another system? Import your families first, or skip straight to setup if you are starting fresh.
Import your existing data
Send a standard export from your current software and we import guardians, participants, current enrollments, and years of history, plus medical and emergency notes. Map each old class name to a ProgramChamp™ session once and your gym is not starting from a blank screen.
Set Up Your Programs
Create your sessions in ProgramChamp™ (classes, camps, clinics) and match your export's class names during import. Imported enrollments land on the right sessions. You are not rebuilding rosters by hand.
Families Register
Parents sign up online, add their children, and pay. You get paid and manage everything in one place.
Coach & Manage
Rosters, attendance, gymnastics progressions, parties, payments, and communication all live in ProgramChamp. No more switching tools.
Simple, Flat Pricing
$69/month
No per-student fees. No hidden costs. No surprises.
Pricing is based on staff logins, not registrations. Add coaches as you grow. Cancel anytime.
Thinking about switching? We move your data for you.
The hardest part of changing software isn’t learning a new screen. It’s moving years of families and enrollments without running two systems forever. ProgramChamp™ imports your gym’s data from your existing Jackrabbit, iClassPro, Jumbula, or Class Juggler export, so you start with your people already in place, not a blank screen. Read our checklist for switching gymnastics software without losing families
Your families and students come with you
Guardians, participants, and siblings import into the right household accounts, so parents aren’t recreated from scratch and your rosters look familiar on day one.
Years of enrollment history
Bring current enrollments and multiple years of class history across, along with medical and emergency notes, so you and your parents keep the record you’ve built.
Historical attendance from exports
When your old system can export roll-call or attendance reports, we import that history too — matched to the families and classes you bring over. It never affects live billing or capacity.
Autopay schedules without double billing
Import installment and autopay schedules as inert placeholders so staff see who owes what. Families add payment methods fresh in ProgramChamp™ — We cannot move saved cards from Jackrabbit, iClassPro, or similar systems. Cutover tooling helps you avoid charging twice.
We can do it for you
Send us your standard roster, enrollment, attendance, and billing exports and we’ll run the migration and walk you through setup. No logins to your old system required.
Online payments require Stripe
ProgramChamp does not process credit cards or bank debits on your behalf. To accept online credit/debit card payments or US bank payments (ACH), you connect a Stripe account (Stripe Connect). Funds settle to your connected account; Stripe bills processing fees there, not on your ProgramChamp subscription.
Credit/debit cards
- Rate
- 2.9% + $0.30
- Method
- Credit/debit cards
- Per
- Successful charge
ACH Direct Debit
- Rate
- 0.8%
- Method
- ACH Direct Debit
- Cap
- $5.00
Example fees for the same charge amount
If a family pays the same amount, Stripe’s approximate processing fee and what you receive after the fee:
| Charge amount | Credit/debit cards | ACH Direct Debit | ||
|---|---|---|---|---|
| Family pays | Stripe fee | You receive | Stripe fee | You receive |
| $100.00 | $3.20 | $96.80 | $0.80 | $99.20 |
| $500.00 | $14.80 | $485.20 | $4.00 | $496.00 |
| $1,000.00 | $29.30 | $970.70 | $5.00 ($5.00 cap) | $995.00 |
Approximate fees per successful payment using 2.9% + $0.30 for cards and 0.8% for ACH Direct Debit ($5.00 cap per transaction). Actual Stripe invoices may vary slightly. ProgramChamp does not add processing fees on top of Stripe.
Credit/debit cards are typically 2.9% + $0.30 per successful charge. ACH Direct Debit is 0.8% per successful payment with a $5.00 cap per transaction. Bank payments take a few business days to clear.
Optional ACH tuition incentives let you offer a percent or fixed discount at checkout when families pay by US bank account (configure in Payment settings; card payments keep the standard amount). You can still record cash, check, Zelle, and Venmo in ProgramChamp without Stripe.
Questions gymnastics gym owners ask
- What is gymnastics gym registration software?
- Gymnastics gym registration software is one system for running a gym's classes: scheduling recurring rec and level-based classes, team tracks, clinics, and camps; online registration and payments; waivers; rosters and attendance; and parent communication. Owners often search for the same category as gymnastics class software or gymnastics studio software. Instead of spreadsheets, paper forms, and separate payment apps, everything lives in one place so owners and coaches spend less time on admin.
- What is gymnastics class management software?
- Gymnastics class management software covers rosters, attendance, waitlists, capacity, coach visibility, gymnastics progressions, and parent messaging after families enroll. When registration and class management share one system, you are not reconciling Google Sheets with your billing every week.
- How do I run recreational gymnastics classes and competitive team programs in one registration system?
- You set up separate programs for rec classes, team or pre-team tracks, and clinics. Parents use online gymnastics registration for each, and you see rosters and schedules in one place instead of one spreadsheet for team and another for rec.
- What is the best gymnastics software for a small gym with open gym and summer camps?
- The best gymnastics software for most small gyms covers recurring classes, summer camp sessions, online payments, liability waivers, parent accounts, and rosters in one workflow, without enterprise setup overhead. ProgramChamp™ is built for small-to-mid-sized gyms, not only for large franchises.
- Can parents register more than one child for different levels in one account?
- Yes. Parent accounts can include multiple children, which matters when siblings are in different classes or teams. That cuts duplicate forms and keeps guardian contact info consistent.
- How do I handle gym birthday parties or rentals without a second app?
- ProgramChamp™ includes birthday party booking software so families can reserve gym birthday parties, pay deposits, and you can keep those events on the same calendar workflow as your classes and camps. For many gyms, no separate party-only tool.
- Can I track gymnast progress and level readiness at my gym?
- Yes. ProgramChamp includes gymnastics progressions: build your own levels and skills, or load optional editable starter templates for common rec tumbling progressions or event-based outlines. Coaches mark each gymnast not started, working on it, or mastered from the class roster. When every skill in a level is mastered, the system flags who is ready to move up. Families see progress in the parent portal, admins get a readiness overview, and you can export printable PDF reports. Templates are starting points you customize—they are not official governing-body skill charts.
- How much does gymnastics gym software cost for a local gym with one location?
- ProgramChamp™ is $69/month with no per-student fees. Pricing is based on staff logins, not how many athletes enroll, so a growing enrollment does not automatically increase your software bill. Online payments require a connected Stripe account; see pricing for card and ACH fee details. Optional ACH tuition incentives let you offer a percent or fixed discount at checkout when families pay by US bank account (configure in Payment settings; card payments keep the standard amount).
- I am tired of spreadsheets. How do I track who is enrolled in each gymnastics class?
- When families enroll online, class rosters and camp rosters stay tied to your programs. You spend less time reconciling Google Sheets and more time on the floor.
- Does gymnastics class registration software support makeup classes when a student misses?
- ProgramChamp™ supports attendance tracking, capacity and waitlists, and staff-managed enrollment when families need a makeup, alongside session billing and parent messaging. Guardian self-service reschedule applies to credit- and package-based lessons, not typical weekly rec group classes. Publish your makeup rules in your refund and cancellation policy so everyone works from the same written policy.
- Is ProgramChamp™ a Jackrabbit Class, Sawyer, or iClassPro alternative for my gymnastics center?
- Many owners compare us when they want a simpler stack. Read our dedicated pages for a Jackrabbit Class alternative, iClassPro alternative, Sawyer alternative, or Class Manager alternatives, plus the broader gymnastics gym registration software. If you are mid-migration, start with our Jackrabbit and iClassPro migration checklist.
- Can I list leotards and grips families should buy without adding them to checkout?
- Yes. Add Required items on the program or session Details tab. List grips, leotards, or chalk families buy themselves, plus optional Amazon or retailer links. Families see What you'll need when they register and in their parent portal. The items are not billed at checkout. If your gym sells grip bags or uniforms at the front desk, add those as fees on Pricing instead.
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Cheer and tumbling programs
Many gymnastics centers also run all-star cheer, tumbling classes, and short choreography clinics. Families need separate pathways for teams, novice tumbling, and school-break intensives while keeping guardian billing and emergency contacts in one household account.
- Offering segmentation: publish teams, tumbling, and clinics separately so guardians enroll in the correct track.
- Level tuition and fees: monthly tuition, annual registration, camp fees, and team charges can appear as separate checkout lines tied to each enrollment.
- Coach-ready rosters: practice groups export participant contacts and emergency details.
- Tryout and renewal windows: sessions can open or close on schedule for tryouts or returning athletes.
- Tumbling progressions: Track tumbling progressions like back handspring or tuck, mark them from the roster, and flag athletes ready to move up. Optional editable starters help you set up rec tumbling levels faster. You customize everything for your gym.